Recurring statutory obligations
Coordinate recurring corporate requirements such as annual-return preparation and lodgement, maintenance of company particulars and other agreed statutory matters according to the company's compliance calendar.
Company Secretarial Services
Company secretarial services for Malaysian companies
Ongoing company-secretarial support for statutory records, SSM filings, corporate changes and governance requirements throughout the life of a Malaysian company.
What this covers
- Coordination of company-secretary appointment and ongoing company-secretarial support where within scope
- Annual-return preparation and applicable statutory filings with SSM
- Board and shareholder resolutions, minutes and agreed corporate actions
- Maintenance of statutory registers, records and relevant beneficial-ownership information
- Share transfers, allotments, capital changes and changes to company particulars
- Registered-office support and related correspondence handling where included in agreed scope
Ongoing support
Company compliance, kept current throughout the year
Changes that trigger action
Director changes, shareholder and share changes, allotments, transfers, capital or registered-office changes and other agreed corporate actions may require resolutions, updated records or applicable notifications or lodgements.
Governance and statutory records
Maintain agreed corporate records, registers, resolutions and relevant beneficial-ownership information so documentation reflects current corporate actions and ownership information within the agreed scope. The company and its directors remain responsible for ensuring relevant beneficial-ownership information is accurate and addressed under current SSM requirements.
Related support
Setting up a company, or maintaining one?
Company Secretarial Services
Ongoing statutory records, filings, governance actions and corporate changes after incorporation.
Company Incorporation
Initial company setup, ownership and director particulars, and agreed immediate post-incorporation steps.
Explore Company IncorporationQuestions
Company Secretarial Services — frequently asked
Can we change company secretary during the year?
A change of company secretary generally involves the appropriate appointment and cessation documentation, handover of company records and applicable notifications or lodgements. If the outgoing secretary is the company's only company secretary, replacement must respect the applicable statutory timing. Any proposed FSV appointment is subject to review of the company and handover circumstances.
When is our annual return due?
Under the current Malaysian company framework, a local company's annual return is generally lodged within 30 days after the anniversary of incorporation. The annual return is separate from financial-statement filing, which follows its own requirements and timeframe.
Do you provide a registered-office address?
A Malaysian company must maintain a registered office in Malaysia, which is not necessarily the same as its ordinary business premises. Availability and the exact scope of any FSV registered-office address and mail-handling support should be confirmed in the agreed scope.
What company changes should we tell our company secretary about?
Tell the company secretary about relevant changes involving directors, shareholders or shareholdings, share capital, the registered office or other company particulars, business details where relevant, beneficial-ownership information and other material corporate actions. The documentation or lodgement depends on the type of change and the company's circumstances.
What is the difference between Company Incorporation and Company Secretarial Services?
Company Incorporation covers initial formation and agreed setup steps. Company Secretarial Services cover ongoing company maintenance, statutory records, filings, resolutions and corporate changes after incorporation.
Explore Company Incorporation
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